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Post By Admin Last Updated At 2023-05-31
Role of a Business Analyst in Identifying and Managing Risks

Managing risks is the same as managing projects. Likewise, established business processes are. A significant portion of the ISO 9000 quality framework is predicated on the idea that standardized procedures improve quality by lowering the number of defects, which is risk management at the operational level. The advantage of the Prince2 technique is that it is a process that leads people through the project, decreasing risk by making sure everyone is aware of what to expect and what the next stages are.

However, Risk Management is essential to who they are and what they do. Of course, they do more than project management. Etc. The complexity of the environment, the size of the projects you work on, and the potential costs of failure increase as the company moves into the 21st century and as your career as a project worker advances. Therefore, risk management becomes increasingly important for effective project management.

Raising a risk

Different project managers and business analysts tackle risks in different ways. Others simply want risks that are directly relevant to the project's scope to be recognized, while others, like me, prefer to include all hazards that have been identified by the project team and stakeholders. It's crucial to keep in mind your goals and how risk assessment can support or undermine those goals.

It is essential to establish a risk register and to actively manage risks, regardless of the admission threshold. Many projects have risk workshops at the beginning of the project and stop there. At the start of each project phase, some companies organize risk workshops, while others hold weekly or biweekly risk meetings where problems are discussed and controlled.

Risk Management Systems

Systems for managing risks are used to monitor, track, and manage them. They frequently combine lists of items to be on the lookout for with action plans on what to do. Although Excel sheets and minutes are the most popular risk management tools, other firms have highly sophisticated databases. To ensure that risks are acknowledged and understood by the project team and those who must deal with risk management actions and potential consequences of risk occurrences, a risk management system is required. Like other project management systems, communication is key.

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For a risk management system to be effective, it must contain the following elements.

A brief description

A list of impacted stakeholders

An impact/likelihood assessment

A priority or importance rating

An owner who is responsible for the risk management plan

A description of the risk management plan

A status (is it being managed, has it been closed?)

A risk management system's use is a crucial aspect as well. The system (spreadsheet, word document, etc.) must be examined, and the things must be reviewed and kept track of. If you are creating your own, make sure it is understandable and practical. Consider their expertise and awareness of risk management systems and design with them in mind because one shortcoming of risk management systems is that they might become too complex for the users.

Describing a risk

It's crucial to use exact terminology in business, especially while working on projects, to prevent misunderstandings and misconceptions.

In order to be managed effectively, risks should be correctly defined and framed. Three aspects should be identified in risks;

The conditions that increase the danger, or frequently the trigger

The actual threat or potential event

Effects of a risk occurrence on a Project or business

These are some examples of inadequately stated risks:

We might have set the cost too high.

There are no technical materials available.

This is a danger description that is more potent:

Customers might find better alternatives and leave if we raise prices too much, which would result in a loss of market share and income.

The project's critical path will be impacted if technical resources are not available by [date], which will cause a launch delay of at least four weeks.

The second group of examples offers more thorough explanations that lessen the possibility of misunderstanding and enable a better evaluation of the likelihood and impact of the risk.

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Positive risks

There are both good and negative risks I might add. For instance, the risks of having more customers than expected, which would generate more money, is nevertheless a risk.

Opportunities might be thought of as positive risks. Even so, you can still make plans to manage the risk so that you can capitalize on it rather than avoid it.

Greater than expected client take-up can be generally favorable, but it does reveal some possible concerns like stock and staff management for order fulfillment, for example. favorable risks are frequently neglected by project teams, but they can be worthwhile studying.

It utilizes a definition that encompasses both positive and negative uncertainty about the future and has a special interest group devoted to debating and comprehending risk in the context of projects. They also discuss risk management maturity in a framework similar to CMMI and contend that as an organization grows more adept at managing risk, it becomes better positioned to benefit from upside or positive risk.

Positive risks can also be considered in the context of programs or project portfolios. How, for instance, might you benefit from the knowledge that the new change initiative will wrap up early? You can employ the individuals' skills early on, take advantage of the modifications they have made, and so forth.

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Assess a risk

A risk can be evaluated in three steps: likelihood, impact, and priority/importance. The possibility and impact are what determine priority and importance.

Project team members who have prior experience in a certain field frequently assess risks, but bringing in experts can also be beneficial. In reality, since most risks must be evaluated by generalizations since they represent projections of future actions and outcomes, the more subject-matter expertise you can contribute, the better.

A distorted perspective can also be brought by subject area expertise, so beware. People who have been hurt by a certain risk tend to overestimate how much of an impact it will have in the future. Thus, people's perceptions of dangers might be distorted by their goals and time frames. I can give you an example from my previous work: subject matter experts in operational areas frequently estimate risks as having a large impact (on their business unit), but in reality, the impact is minimal in the context of the entire organization, and any inconvenience can be tolerated.

Organized project offices frequently have thresholds for impact and possibility that should be adjusted for the environment. For instance, a $100,000 legal bill would be essential to a suburban law firm but minor to a multinational.

Risk Analysis Technique:

Any uncertain occurrence (fire, flood, rain) or circumstance (lack of resources) that could have an impact on the results of your business analysis work is referred to be a risk. Business organizations frequently deal with a wide variety of hazards that need to be evaluated and handled. Risk management considers both potential positive outcomes in addition to potential negative outcomes. You start by listing all the potential events that could have an impact on you, your business, and the solution, and then you decide how to respond to them if they do.

The goal of the risk analysis technique is to locate every potential hazard that could affect your initiative. Risks can exist whether or not you choose to move in a particular path. There can be dangers, for instance, in doing nothing.

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Risk Analysis

Here are 3 steps to performing effective risk analysis:

Step One: Consider Your Organization's Attitude Towards Risks

Depending on their risk attitude, different amounts of risk are accepted by organizations. The organization's and its stakeholders' risk appetite, tolerance, and threshold must be clearly recognized, articulated, and communicated. Risk-seeking, risk-neutral, or risk-averse organizations are all possible. A risk-averse organization gravitates towards achieving a high degree of certainty on its projects and attempts to eliminate risk as much as feasible. The advantages of the risk response must match or outweigh the costs for risk-neutral organizations. On the other hand, risk-takers tolerate small odds of success as long as the rewards are very great.

Step Two: Assess Risks

After the team has identified the risks, the risk assessment should be done in a collaborative setting where team members can come together to determine the probability (what is the likelihood that the risk will happen?) and the impact (what level of harm, costs, or benefits will be incurred, should the risk happen?) of the risks. This provides a method of ranking hazards to decide which ones need to be addressed first and in what sequence.

Step Three: identify a Risk Response Strategy

The formulation of a strategy that will allow the organization to respond to threats appropriately rather than being caught off guard is the culmination of the entire risk analysis procedure.

There are four options for how an organization can react to unfavorable risks:

Transfer: The burden of assuming the risk is passed to another party, typically through insurance.

Avoidance: The organization makes every effort to prevent the danger from happening.

Mitigation: When a risk is mitigated, the organization both lowers the likelihood that it may materialize and finds ways to lessen its effects.

Acceptance: The organization recognizes that there is nothing that can be done to deal with a risk when there is no way to prevent, transfer, or mitigate it.

Positive Risks

There are four ways an organization might react to opportunities that pose positive risks:

Acceptance: When an opportunity arises, the organization decides whether to take it.

Exploit: The company aggressively works to make sure the opportunity is realized.

Enhance: The complete opposite of mitigation is enhancement. The company takes action to raise the likelihood that a chance will materialize and, should it, maximize the rewards.

Share: Involves cooperating with another entity to raise the opportunity's likelihood of materializing and splitting the rewards.


I hope that by the time you reach this point in the article, you have learned enough about  Business Analyst Risk Management.  Enrol in the OnlineITGuru's Business Analyst Online Course program to learn about Business Analysis Risk Management. For the greatest instruction and to acquire the necessary skills to become certified, get in touch with our support team.