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Post By Admin Last Updated At 2020-10-13
Explain about Workday Business Process Framework

Every business enterprise needs a certain set of processes to continue their day-to-day activities. Without proper business process planning, no one can work. Thus, planning a BPF pays the utmost importance to every business unit. Similarly, the Workday business process is a set of certain jobs that people start, take action, and complete tasks to fulfill a business process. In the Workday Business Process, it directs the tasks to responsible roles once the process starts. Moreover, the Workday business process (WBP) is a collection of several jobs that makes them part of HR procedures within a business entity.

The BP may often visualize as a flowchart of several activities. And their sequence within the data. The common example for a business process in HR’s perspective is;

  • Recruit
  • Suggest Compensation or pay scale
  • Build Position
  • Termination/service removal

Workday delivers all the basic needs and users require making business decisions. Like how the procedure should work, describe the approvers, and so on.

From a customer view, they are simple and easy visuals to use, point, and click, compared to use excel. Thus, anyone can set up a BPF easily. Nevertheless, it requires some ability and business understanding to build the Business Process within one of the most reliable ways.

Using the BPF any business can benefit from satisfied customers and agility in the business to react to market change.

Let us discuss in more detail about the Workday Business Process (WBP).

Workday business process workflow

The Workday business process workflow is some things quite a process-definition configure tool. It includes a strong runtime engine that estimates various process definitions, roles, and constraint rules. This helps to work out directing logic for every event. During this way, the Workday business process workflow makes sure that each of the business events gets to the proper resources at the proper time. While it also provides a complex audit trail of all changes made during the event lifecycle.

Business processes explain this framework’s functionality very clearly and elaborative. Moreover, the process flow that may get coded in other vendors is instead fulfilled via configuration in BPF denotations. Besides, users will make these modifications without IT or consulting resources. Thus, users don’t need to affect the lags and costs that are crucial for the process changes and modifications. Configurable conditional logic makes it easier to scale workday business processes globally. And it provides the pliability to make independent flows that support needs locally.

Get practical experience in the workday business process by entering the Workday Online Course at Onlineitguru.

Business Process Flow

The workday Business Process Flow is uniform in nature. But other suppliers have designed business workflow solutions as an afterthought to bolt on to existing apps and data storage. Workday intentionally built the BPF into its core technology foundation from the start. Due to this unique design decision, the BPF works effortlessly with other native frameworks within Workday. Like security and organizational structure, ensuring that events are directed to the proper set of users and assessed in real-time.

Developed to Support Business Agility

In business, change is persistent starting from mergers and acquisitions, to the latest technology revolutions and consent with the govt. directives. Using Workday, users will adapt to change and accept it—since most process-related alterations are often executed by business users without any extra IT support. Thus, users will easily change their organizational structure or repeat on multiple versions of a process flow. They perform this until it reaches its highest potential. Moreover, the business process flow supports user’s pursuit of operational regulation without distorting their business.

Many Org’s need the ability to build a cross-product business process that doesn’t need any extra unification investment. Otherwise, they need any additional license to a 3rd-party combination platform. With the Workday business process, all application data exists under the same system. Thus, it makes it easy to develop processes that spread to HR, finance, and payroll, etc. fields.

Moreover, Workday provides its users with a lot of predefined BPs for them to change, copy, and enhance. And if users need to enhance a 3rd-party system, the BPF allows users to insert combinations within the process flow definition. Users can configure this step using Workday-provided integration of cloud tools. This supports the transfer of data from Workday to external supplier systems.

Auditing

The continuous auditing potential within Workday helps it to scale seamlessly. This means that 100% of all workday business process alterations and performances are captured historically from end to end. Having those details, users no longer need to store business processes manually to support future audit requests. Besides, auditors have access to all modifications, including people who made them as well as before and after values. Furthermore, this level of transparency is native to the Workday business process. And this kind of transparency may not be globally available in other supplier workflow solutions.

Display and Monitoring of process

Workday includes multiple configuration options that enable various degrees of visibility. This mainly depends on the type of process as well as the user’s role, business function, level of structure, and other factors. Here, users have the option to give their end clients access to process history.

Otherwise, keep the relevant information within the hands of their admins. In addition to this, Workday offers in-built dashboards to help users visually detect, optimize, and act upon all BP’s. This is also useful to make sure they line up with execution objectives. Imagining business process data this way enables users to regularly improve their processes and enhance productivity.

Approving automatically

The Workday Business Process (WBP) Framework allows the company to increase process flows to induce various activities. Such as; inbound and outbound integrations, reports, internal & external services, document reviews, and so on. By adopting a set up to the unique needs of the client’s business, the BP framework allows them to do multiple things. Like to remove irrelevant steps, manual processes automation, and monitor the potential processes from end to end.

Workday business process type

There are different types of workday business processes. These processes help any business to set up their requirements. These are;

  • Introduction: This is the basic or starting step of the workday business process.
  • Action: An action is an event that appears within the workday business process.
  • Approval: This is consent for the final judgment of the business process.
  • Service: This refers to the various services provided by the Workday itself.
  • Integrated Approval: Additionally it allows combining different approvals into a single approval task notification.
  • Report: This feature allows running the report within the business process.
  • Security: Each step within a Workday business process definition related to a security group. This group explains the person responsible for that step.
  • Integration: This is a Workday business operation that moves data to or from an external application as a source.
  • Batch: This step simply means that the related business process will not end up until the job process finishes.
  • To Do: An activity or action that the person accountable must perform this external at Workday System.
  • Checklist: A checklist includes or is a group of “To Do” actions.

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Moreover, there are three basic types of BP’s. Such as managing, operating, and supporting.

  • Managing: Business Processes useful for managing different functions.
  • Operating: This process involves the various operations of the business that mainly generates business income.
  • Supporting: The supporting services are those that help the basic business processes in routine.

Workday business process creation

There are many ways to build the best business process plan. But it’s important to keep in mind that all BP’s need full testing before their deployment. Create the process flow on the paper instead of doing it in the system for the first time. In some times, it’s useful to check the process in live-action, within the system. However, in case the HR team doesn’t agree in the beginning conditions to a suggested BP flow. Then it will be of little use of trying to automate that grasp.

Collect requirements before starting building those processes. For example, identify the customer group who can start buying, where the help text needs, etc. It would be a suggestion to use something fundamental like Word and to fill in the details before initiating any type of development tasks.

Every time we add validation or email notice to a workday Business Process. We’ve built another plot that must be tested to make sure that what shouldn’t be a reason for the problem doesn’t actually be.

Furthermore, there is another thumb rule to remember while examining whether you should use a BP workflow:

Utilize the Business Process (BP) workflow when there’s a need to add approval steps to a specific job. And don’t use the BP workflow while building a simple task that a single user can complete himself. Thus, the process of business flow creation has to check completely to avoid errors.

Moreover, we have to think about the creation/design of a business process thoroughly before we step further. Otherwise, we have to make potential changes in our production system regarding BP. Today, many companies are going to implement WBP in a wave across nations. So, one should remember the above points in this regard.

Workday Business Process elements

The following points are considered to be the elements of the Workday business process.

Build a Condition Rule

A condition rule method helps to check specific values using logical contrast operators to test whether any action should continue.

It includes one or more logical statements, isolated by the logical operators “AND (or) OR”.

Moreover, users can use condition/approval rules to decide when to:

  • Execute a business process step/condition.
  • Send an alert or mail notification.
  • Assign a specific business process and much more.

Handle condition steps

A condition is a part of a workday BP step and includes more than one rule. If the condition includes more than one rule and any of them are “false”, then the whole condition becomes “false”. Users have the option to define entry conditions for any steps, except starting steps.

In case, the condition becomes “true”, the step runs or continues. If the same is “false”, the step skips further.

Manage Advanced Routing

Here, users have the option to define directing restrictions, other routings, and organization directives for certain BP step types. Moreover, routing limitations allows users to configure BP stages so that selected individuals are removed from the workflow. Besides, alternate routings allow them to locate alternate security groups for directing the transaction.

Manage Step delay

This is useful for definite steps that regularly require a lengthy period to complete fully.

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Workday configure business process

There are a few convincing reasons to think about adopting Workday Rule-Based BP Configuration:

The first one, it makes visibility easier. Visibility and testing are part of BP. All these are required to do before starting the process building.

It’s not always easy to troubleshoot the business process due to having many approval steps. With Rule-Based BP Config., the definition of BP becomes shorter and much briefer. This comes without the additional noise of several condition rules on each stage. In addition to this, the view of the balance steps of a BP transaction is more accurate. But it doesn't include additional steps with conditions that would be deemed but not needed.

The second one is to scale up tenant performance in this regard.

When we have several conditions repeat on different steps within BPFs, those conditions have to perform many times. This depends on the size of the tenant that can impact performance. And make for a less engaging final-user experience. However, in case we use the Rule-Based BP Configuration to mention the conditions once in the start. This will remove the garbage of the repeating executions.

Final Thought

Knowledge of the business process in Workday will enhance the business values in the market much higher. It will help to get exposure to the changing trends within the market. And also it will make it easier for the HR team to find the right candidate in the right place, for example. Thus, the Workday business process helps us to accomplish several tasks as a part of the business process. Get more insights from Workday Online Training and real-time exposure with industry experts in this regard.