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Post By Admin Last Updated At 2022-04-30
Excel vs. Power BI: Which is good in 2022?

excel vs power bi


For all firms, collecting and aggregating data for commercial reasons has become essential. To produce business insights from data, one must use certain tools or technology. Power BI and Excel are two data analysis tools that businesses may use to aid them with this. The contrasts between the two technologies will see in this blog.

The matter of Power BI vs. Excel has been a hot topic recently. Thus, we'd like to give our opinions on how to use Microsoft Excel and PBI for business.

Because both tools are quite valuable, it's critical to understand where each excels. Also, how you can combine the two to gather, classify, analyze, and visualize data.

What is Power BI?

Data sources in Power BI can include Excel sheets, the cloud, flat files, Big Data tools, and others so on. With real-time analytics skills, PBI is very powerful, easy, rapid, and enterprise-grade. You can choose from Power BI Desktop for Windows, PBI Service for SaaS, and Apps for mobiles.

Beginning with the three basics, PBI consists of various parts. They all operate together.

A desktop version of PBI is available for Windows.

An online SaaS service is PBI.

For Windows, iOS, and Android smartphones, there are Power BI mobile apps.

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What is Excel?

Because it empowered and enriched with knowledge. Excel recognizes patterns, organizes data, as well as saves you time. Excel has a multitude of frameworks for creating spreadsheets and drawing results. Further, it may aid you in seeing your data. There are a variety of charts, graphs, and photos available to help you appealingly show your data. As well, as sparklines, format, and tables to aid in interpreting the data.

Because it's so simple to use, Microsoft Excel is a terrific business tool. It allows you to alter data and may even use offline or on mobile devices.

Power BI vs Excel: What's the Difference?
Model Data

Power BI is primarily concerned with data use and complex data modeling tools. Excel is fully focused on creating easy data models with a wide range of capabilities.

Reporting Tools Available

In PBI, there are more possibilities than in Excel. This is for creating impressive-looking interactive reports. For non-technical and beginning users of PBI, the product is also more straightforward.

Microsoft Excel vs. Power BI Uses

Power BI is a data visualization tool that allows you to build interactive reports. It is very scalable and adaptable. PBI is a reporting software that is like Excel in its most basic form.

Microsft Excel has been a reliable tool for producing charts, and formulae. Due to its strength, and simplicity, Excel most use data analysis tool across all sectors.

Filtering Advance

Cross-filtering between charts is possible with PBI. This means you can filter data in one chart. So, they have the results replicated throughout your Power BI dashboard's other displays.

Excel has strong filtering capabilities. But, PBI provides the most comprehensive set of filtering choices and is simple.

Dependency on a Language

The MDX language is useful in Excel for accessing the underlying Data Model. But, the DAX syntax is useful by PBI. MDX is a query processing language supported by a database management system. So, it is for online processing and analysis (Database Management System). It's a calculation-based language with syntax. It's comparable to that of spreadsheet formulae.

Sharing Reports

Power BI has an easy-to-use report-sharing tool. Reports can view on a variety of devices. PBI makes it simple to share reports with your colleagues, even if they don't have PBI.

Excel doesn't have as much functionality for sharing and working on reports as Word does. Nonetheless, Power BI's simple interface is a step in the right way for people who wish to join on reports.

DAX is a programming language that is useful by PBI.

PBI makes use of the DAX programming language. So, this is more simple than Microsoft Excel's MDX. Using DAX in Power BI, you can personalize datasets and do computations.

Excel employs the M language. This is difficult to deal with. But, PBI's improved capability makes it a better alternative for individuals. Those who want power capabilities without having to learn hard coding languages.

Get information from any location.

You can get data from almost any application, platform, or program using PBI. Users of PBI now have access to a huge number of data sources. Power BI desktop is typically used for this.

Although Excel can connect to and use data from a wide variety of sources. PBI is still more intuitive when it comes to linking this type of data into reports and dashboards.


Collaboration and a range of extra functions have a limit in Microsoft Excel. The inclusion of a wide collection of mathematical formulae. This is to aid you in setting KPIs and organizing complicated data structures. Thus, makes it easier to do so with Microsoft Excel. Your dashboards and reports can shares with other staff in only a few clicks.

Protection of data

Microsoft Excel allows you to limit connectivity to a file, worksheet, or workbook. To prevent manipulation, the user can lock the files or give them read-only connections. Microsoft Excel has little to offer when it comes to data security. It doesn't have a built-in safety as PBI does.

Illustrations of Data

When comparing data visualization parameters, PBI surpasses Excel. because of its ability to analyze massive volumes of data faster. As well as, a wide variety of charts such as Tables, Area Charts, Doughnut Charts, Funnel Charts, and so on. It also provides individualized monitoring tools. So, it provides users a birds-ey perspective of activities, and data sets.

Dashboard and report generation

Microsoft Excel has a limited selection of interactive dashboards. Also, they have a broad variety of functions. It includes a tabular data format that allows you to visualize data with a variety of chart types. Yet, for bigger datasets, it is not the best technique. Easy formatting, natural language querying, scaling, editing, filtering, and so on. These are a few of the tools that PBI has to offer.


Power BI Pro is available for $10 per month per client. If you want to buy Microsoft Excel, it costs $140. But, if you want it as part of the Office 365 Suite, it is $7/month.

User Interface with Drag and Drop

The drag-and-drop interface is one of our favorite aspects of PBI. The Power BI desktop drag and drop function makes it simple to connect several data sources. Thus, making it far simpler than Excel, especially for non-technical users.

There Are Several Versions

PBI features three subscription packages and a free trial version. As a result, you have complete control over the price and may adjust it according to your consumption.

Excel is a fixed cost per user that comes as part of the Microsoft 365 subscription. A trial version is also available. Buying MS Excel alone is uncommon because most firms would likely use the Office suite.

Cross Filteration

In Cross separating graphs, PBI allows for advanced highlighting. Cross filtering between graphs doesn't advance Dominate.


Visualization and dashboard sharing are the most common uses of Power BI. The most common application of Dominate is for in-depth driver analysis.


Powerquery is an excellent tool for cleaning and analyzing data. For a corporation or data analyst, Dominate is an authentic investigating tool.

Dependency on a Language

For interrogating the information model, MS-Excel uses the MDX language. Power BI, but, makes use of the DAX programming language to query the data model.

Time to Process

Tables, graphs, and separation are all sluggish in Excel. Faster table, diagram, and filtering processing in PBI.


Datasets and reports in MS-Excel aren't as adaptable. It's quite easy to share data and reports. Datasets and reports in Microsoft Excel aren't very customizable. It is adaptive to share information and report.


In contrast to Power BI, dominant programs are more difficult to use. PBI, so, is a fantastic tool that is both easy to use and effective.

When Should You Use Excel vs. Power BI?

For non-technical users who want to get started with data analytics, PBI is a terrific option. Excel is best for power users that need to share their work across various devices and platforms.

Both products will almost always useful for users as part of their data toolbox!

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Excel vs. Power BI

Both Microsoft programs, both, are available. Excel is a long-standing Microsoft tool, but PBI was just created a few years ago. Excel has use by 95 percent of Windows users at some stage. The spreadsheet program Excel is well-known. Microsoft's PBI is a data visualization and analytics tool. Many businesses that operate in the analytics field utilize PBI. Both are over 80 percent equal development time. With a single click, the Power BI desktop can import a full data model from an Excel report. Microsoft Excel specialists concentrate on data analysis, data exploration, and pivot tables. But, PBI experts focus on online features and visualizations.

How Do Microsoft Excel and Power BI Work Together?

Excel is excellent for taking data. Further, input it and format it using a wide range of mathematical operations. Also, many of which are not accessible in Power BI. Data validation and conditional formatting are useful for guiding users. This is through the data entry process.

PBI visualizes and interacts with this data. Hence, making it suitable for data exploration and analysis of large data sets like Big Data. Excel has a row of 1,048,576, which may seem excessive yet is insufficient for some data sources.

Keep in mind that Excel tabular reports can use as a data source for PBI. Calculations can start in Excel. But, where a wide range of tools, such as statistical and engineering, are available.

PBI can export data to CSV files, which may load into Microsoft Excel. PBI is better than Excel when it comes to Business Intelligence and Big Data.


Both Power BI and Excel have their own set of features and apps. The key points of distinction see in the above blog. You can choose the functionality that best suits your requirements.

Both are useful tools for analyzing large data sets. Power BI has a straightforward design. This makes it more approachable than Microsoft Excel. Thus, for power users who want to get down to the nitty-gritty of their data.

PBI's data collaboration tools make it easy to link reports with other members of your team.

Both can use together to get the best of both worlds, which is a huge plus. PBI is most often used in conjunction with Excel rather than as a replacement.

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