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Post By Admin Last Updated At 2021-12-10
Tableau vs Excel: Which one to choose?

Excel is a spreadsheet program that is useful for a variety of analyses. As well, statistical operations and data analysis. Excel is a useful tool for many data analysts. Microsoft is in charge of distribution. Tableau is a BI platform. It allows you to do various things. E.g., query, report, and do online analytical processing and analytics. It's a data tool. It data analysts use to get insights into data from a business viewpoint and generate reports.

Excel is one of the most well-known & oldest data-handling and visualization tools available. Tableau, but, is the newest fancy application that expert data analysts must grasp. Both two apps have diverse features and functions. So, there is no clear answer to which software is superior in a fight: Tableau versus Excel. For pure data analysts, these apps have become vital.

tableau vs excel

What is Tableau?

It's a BI application. As a result, creating appealing data graphics is helpful. It's in charge of changing data into a range of appealing dashboards and graphics. As a result, analyzing consumer and corporate data is simpler.

In dashboards, reports, or charts. As a consequence, Tableau offers several template alternatives. It features a straight UI that needs little to no training to use. It offers a drag-and-drop user interface. As a result, you won't have to spend time learning how to use it. As a result, you may focus on discovering new info.


Allows you to slice and dice data to find out about oddities and areas of interest.

When you need data to be consumed, analyzed, filtered, and sorted. As a result, it is beneficial.

It helps you become an expert at reaching a huge audience. Furthermore, you do this via the use of high-quality, informative graphic pictures.

Join our IT Gurus Tableau Online Course to learn more on this course and to have a better understanding of it.

What is Excel?

Microsoft Excel is a spreadsheet program. It uses rows and columns to store data. Cells often hold data. To make it more appealing, you can add tables, charts, pictures, and more as needed.

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Excel's Advantages

Microsoft Excel is capable of analyzing vast volumes of data. So, to uncover trends and patterns that might aid in decision-making.

Excel can execute most mathematical and logical tasks.

Tableau vs. Excel: Key Differences

The following are lists of points that explain the major differences between both:

Excel is a spreadsheet program that allows you to do data transformations. Such as computations and formula adjustments. It starts with data formatting and then moves on to representations. Tableau is one of the most popular analytics visualization solutions on the market.

Organizations choose various enrichment visualization tools. So, they examine the insights from data that affect the company in today's world. Although excel has various useful capabilities. However, it continues to function as a regular traditional tool. In the year 2003, Tableau was born. When compared to it, Excel was a dinosaur.

Excel also requires some vb programming skills to use its features and components. Tableau is very simple, and creating a dashboard is a breeze. Users find it simple to use this tool because of the drag and drop capability.

Plugins allow Excel to connect to a variety of other sources. Tableau can connect to a variety of sources and also functions as a cloud. There are also certain system needs for accessing or developing with Excel. It is faster and easier to use when making live links to other sources.

Increasingly, firms are relying on Tableau to help them cope with big data concerns. Excel has previously been a poor resource when it comes to data. While in use, Excel has a restricted number of rows and columns.

In comparison to the tableau, which requires setup and setups as well as server installations. Excel is a simple tool to use for any on-demand reporting. Excel is a good option for any short-term and small data for a business case.

It all relies on the business demand apps and use. Tableau is the best solution for solving large data issues. Thus, doing analytics on it to get insights even from outliers. Excel is the preferred option for any descriptive analysis. Moreover, mathematical changes from data and static reports.

Tableau comes in a variety of desktop, prep, server, and cloud-based editions. Because security is also a factor, picking the version is a company-specific decision. Excel is a Microsoft-licensed spreadsheet program that is with the office suite.

In Excel, it stores data points in cells. Data is accessible and expressed in a tabular fashion. So, with each cell has any value or info. After then, graphs or charts are useful to stress the key points.

Tableau uses a graphical representation to share data. In the form of charts and graphs, it illustrates the data's trends and density. To pull data and show it, it usually links to any third-party tools. The user interface is particularly simple, with drag-and-drop capabilities. It allows data analysts to present their findings.

Excel is useful in a wide range of professions and industries. It is not specific to certain regions or businesses that deal with data. Even the most elementary computations and manipulations are useful. The applications vary from simple computations to more complex macros. It needs the development of VB scripts.

Tableau is to show data. It may get data from other sources or from real-time data. In many situations, data analysts are the key resources who utilize it. It does not need any advanced scripting. User-friendly and easy to use.

Excel is a static program in which you import the data first and then do the analysis. Plugins let data from other places come into the app. To apply the functionality, one must first have a thorough grasp of the features and functions.

Core Distinctions

There are five other key distinctions to consider when comparing Excel to others:

Data Exploration

Finding critical insights in data. It allows businesses to stay competitive in their respective sectors. Both vary in their abilities to analyze data and uncover insights.

To extract significant insights from Excel, you need to know how you want the info to go. Excel maintains data in a tabular format. Mapping out your response, creating formulae, and evaluating the data. These are all part of the process. Drilling down into data becomes less flexible. As a result, making it more difficult to study data at a granular level.

Tableau, but, enables you to examine data without knowing the solution ahead of time. You can detect correlations and patterns and then dive down to discover what caused them. So, rather than the other way around, thanks to drill-down and data blending tools built-in.

Ability to automate

Many businesses depend on current data to make important choices. Both deal with static and live data from a variety of sources.

Automatic refreshing an Excel worksheet. It entails a scripting process to update the worksheet's data when it opens the file. To create basic macros, use Power Pivot & macro recorder in Excel. Creating complex macros or changing existing ones, but, requires a working knowledge of VBA. Creating macros takes effort. But, it saves time in the long term by reducing the time it takes to execute repeated activities.

When it comes to developing procedures & computations, Tableau is a bit more intuitive. When calculating in a table, the formula can be preserved as a field. And then applied to all rows that reference that source. This makes creating and executing repeating processes a lot simpler. Users may also develop unique formulae. Those aren't accessible in Excel's Power Pivot table. Because of Tableau's versatility.


Visualizations are a terrific method to draw attention to the most essential facts.

You alter data at the cell level in Excel before manually creating visualizations. E.g., graphs, charts, PowerPoint presentations, and so on. To make visualization creation easier, you'll need a thorough grasp of Excel's capabilities.

Tableau visualizes data immediately instantly, so you can see the importance right now. It uses color, size, labels, and shapes to distinguish ties. Thus, providing meaning as you go down and explore on a granular level.


Tableau is better for evaluating business metrics. But, Excel is better for data conversions and creating new metrics. When dealing with modest amounts of data, Excel is the ideal option. But, whereas Tableau can examine large amounts of data. While expert scientists continue to use Excel for data analysis and visualization. So, the latest BI trend is to use Tableau software to uncover insights. Further, convey them to corporate management.

Use for no cost

Unlike Excel, it can use for free. You may even use Tableau Public for free in your firm using Public. keep in mind that any data you store on It is "Public,". So, be cautious and secure any sensitive info. Microsoft Excel, but, is not free. But, most schools, universities, public libraries, and offices have it. So, you can always find a version of it ready for you.

Tableau's cons

It is great for visualizing data. But, it doesn't allow you to query it.

It does not offer a function. So, it allows you to schedule the automatic updating of reports.

Its conditional formatting tool & restricted 16-column table presentations are not popular among users.

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Excel's cons

It's tough to debug Excel.

In a fast-paced business setting, Excel is not a good fit.

Also, it is difficult to distribute worksheets via the internet.

What Does My Company Need?

The three key elements that go into deciding which analytics solution is ideal for your firm are:

The kind of reports you're putting together.

The sort of info you're dealing with.

What is the frequency with which you create reports?

Your financial situation.

When you need to produce fast, one-off reports, Excel comes in handy. When you need a more extensive study of your firm reports, Tableau comes in handy.


Some argue that, in today's technology, both are the same necessity and application. But, this is not the case. Both can do the same functions. But how successfully can upgrades carry out, and there is an option between both. People are hesitant to adopt new tools and apps. Tableau, but, has become well-known in the industry due to its BI skills. As well, the ability to create dashboards.

As big data problems increase in this period, it will create new visualization techniques. For any data analytics, the industry will not be able to rely on a single tech. It's a mix of both. There may be times when both are to create a clear final result. Excel has its own set of suave features. Also, the tableau is maturing as a result of many big data use cases.

Join IT Guru's Tableau Online Training to advance your profession.