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Post By Admin Last Updated At 2021-06-25
How to use Power BI Apps?

Power BI is a popular BI tool useful for data visualization through dashboards and reports. The Power BI apps are the software apps that integrate various dashboards and reports in one place. Moreover, it is a collection of various tools and techniques useful to analyze unstructured business data. Also, the data is useful to visualize different teams for the improvement of the organization. Most Business Analysts use the Power BI tool to identify the hidden patterns and relationships between different variables. This is useful to gather complex information which can be shared among the various teams of the enterprise. 

Let us know more about Power BI apps in detail further in this blog.

What is the Power BI app?

The Power BI apps are software designed to run on various mobile devices and gadgets to easily interact with business data. Also, the power bi app easily links with on-premise and on-cloud data. Here, PBI Report Server helps the users to easily view the different dashboards and reports shared with them. 

The Report Server in Power BI is an on-premise server that handles KPI and reports on the web portal. Moreover, it helps users to build different reports like paginated, mobile, and KPIs. 

Further, Power Bi apps have a one-to-one relation with the application workspace. So, you cannot separate reports from publishing that exists within the workspace. 

Hence, these are the latest ways to share reports and dashboards. 

Power BI Apps

Get more insights from Power BI Online Course with OnlineITGuru experts. 

Advantages of Power BI Apps

There are many useful benefits of Power BI apps in the long run for any business user. These apps are most helpful for designers who build various reports and dashboards in an interactive way. They also bundle them together for further visual within an app. Thus, it becomes easier to install the apps on mobile devices as well as on Power BI Service for accessing visuals. 

Let us discuss the various advantages of Power BI Apps over the workspace. 

  • These are the best ways for app designers to share multiple contents at a time. 
  • They gather all the data or content in one place so that the user dont need to recall the names of the reports. Besides, they can easily access those reports on a mobile device and also on the browser. 
  • When the Power BI app author releases updates, the user gets the notification of the update. They can also see the changes done through the interface directly. Here the author can plan well about the refreshment of data. 
  • Further, it allows the app author to set certain permissions to display only the relevant parts of the report he wants to see. Also, the author can set various restrictions on the updates that the joint users can see. 
  • The author has the authority to customize the user interface according to the needs and the users with whom he will share reports. 
  • Besides, the user interface useful within Power BI apps is very clear and clean than the workspace. 
  • Also, it is the best way to deploy reports for different sections of the audience. These can be easily isolated from the core development team.

Let us move further to know the differences between Power BI apps and Workspace.

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Power BI Apps vs Workspace

The following are the key differences between Power BI apps vs Workspace. 

  • In Power BI apps, the reports and dashboards are shared by the PBI Service. These are easily accessible for business users where they can view and interact. But Workspace is a shared environment where authors and admins alliance with each other and build visualizations. 
  • In Workspace, the reports and dashboards are useful for small team interactions only. But Power BI Apps share various reports and dashboards to a large section of the audience.
  • In Power BI apps, non-premium users cannot access the listed content within the apps. But in Workforce, non-premium users can access the data listed on Workspace easily. 
  • Moreover, users cannot personalize the reports/dashboards in Power BI Apps. But In Workforce, users have the authority to personalize reports and dashboards and also create filters.
  • Using the Apps in Power BI, users can custom navigation and embed content to make interactive reports/dashboards. The workspace doesn’t allow many customizations to users.

Hence, these are some key distinctions between PBI Apps and Workspace.

Limitations of Power BI Apps

Behind the many benefits that apps in PBI provide to users and designers, there are some limitations also. In some of these areas, PBI apps are much effective and efficient than Workspace.

The user has no authority to apply filters to or personalize the reports that are shared on the applications.

Moreover, Workspace offers to access to the non-prem users as viewers but Power BI Apps doesn’t allow them to see the reports.

In case, you shared a report on the application that needs to interact with various datasets, then you need to exclude the same from the app. You have to rebind it and then you can again include th report in the app. 

These are the major limitations of the apps in PowerBI have. Check out the Power BI Mobile apps blog post for more information. 

How to get started with Power BI Apps?

The apps in Power Bi offer a way to visualize and interact with the reports and dashboards from anywhere on the globe. Further, it allows users to visualize both on-cloud and on-premise data easily in real-time. For this, we use mobile as an Android device. 

In order to get started with the Power BI app, you need to build and publish a report using PBI Service. Let us know the steps useful to create a Workspace and create dashboards within PBI Service. 

At first, you have to log in to the Power BI website. Here you need to click on the Public Button on the HomeTab ribbon.  Then your PBI report will open in the web browser to view. 

Next, you have to check the Bottom Left Corner where a drop-down menu appears for the Workspace. Within that menu, you have to choose “My Workspace” where you can look into the reports & dashboards you build. 

Then you have to open the next page and choose the “Edit- pin to a dashboard” option at the top. Here you will see a dashboard will appear where you can select a new dashboard and also add the visualization.

In this way, you can create the dashboard and now you are ready to install the app. Then you create the various reports/dashboards and can share them with other users easily. 

How to install the App in Power BI?

There are different ways to install the Power Bi Apps either through the marketplace in PBI Service. or, you can also download it from the website link that you will get in your email. 

You have to open the link and the PBI Service will open in the web browser. Now you can choose the link to download based on the OS of the mobile device you use and install the app easily. 

In other cases, the designer or Power Bi admin can directly install the app within the user’s Power BI account. Here, in this case, users have restrictions in download the app directly if they have only the PBI Mobile. Users have the option to download the app from the list of apps designed by the designer within his PBI account.

Also, users can easily interact with many services running on their business desk like Google Analytics, Salesforce, etc through PBI Service. Here, users can create workspaces, dashboards, and reports and also share them with other users on Power BI Apps. 

Then, to connect with these services a user needs to log in to his Power Bi website and check the services he can connect with.

After signing into his account successfully, he can view all the reports, dashboards, and other visuals within his workspace. Also, he can share them with his team through apps.

Now he needs to go to AppSource by choosing the Apps option within his screen. The user may find different options then go to the App section and click on it. The layouts may be different for all apps. Also, you can update the Power BI app easily by accepting notifications for updates. 

Hence, this is all about how to get started with the Power BI apps in brief.

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When to use Power BI App?

Power Bi offers a premium license to use the overall services of PBI which is mainly useful for large organizations with a big customer base. There are some actions like data modification, modeling, publishing, etc which every individual cannot use to get the Power BI advantage. 

Thus, the organization has to design the best plan suitable for “High-end users” and “Consumers” by separating them. 

Also, the authors or high-end users have to divide the production and development environment. This is only possible through the Power BI app. 


I hope you got the overall idea of Power BI Apps and their usage. Power BI is a powerful data visualization tool with lots of options to use through Power BI Service. To build interactive reports and dashboards and visualize them in one place, PBI Service is much helpful. This data can be shared with other users within an organization to make informed decisions. Also, these reports and dashboards help to improve the business activities in the future. So, take the advantage of using Power BI through learning Power BI Online Training with the ITGuru platform. This learning may help you get skilled in this BI platform to get into a successful career.